E-MAIL ETTIQUETTE

 


E- MAILS

What is email?

Email is short for 'electronic mail'. Similar to a letter, it is sent via the internet to a recipient. An email address is required to receive an email, and that address is unique to the user. Some people use internet-based applications and some use programs on their computers to access and store emails.

 Key benefits and features of using email

 • It's quick – your recipient receives your email as soon as they go online and collect their mail.

•  It's secure.

•  It's low cost.

•  Photos, documents, and other files can be attached to an email so that more information can be shared.

•  One email can be sent to more than one recipient at a time.

 Importance of email

Email is important because it creates a fast, reliable form of communication that is free and easily accessible. It is not characterized by the inconveniences that are generally associated with traditional communication media, such as telephone or postal mail.

Benefits of Email

• It is a more personal & direct medium for communication.

• Messages are delivered within seconds around the world.

• It allows you to save & keep a record of your communication.

• Easy to send with no time boundation.

• Good example of One-To-Many communication.

• You may attach files, documents, images, & other media to an email.

• You can access your email from anywhere with an Internet connection kept on.

• Activate your filters and receive only genuine emails.



Disadvantages of E-mail

• Many people send unwanted emails to others. These are called spam mails. It takes a lot of time to filter out unwanted emails from those that are really important.

• Emails cannot really be used for official business documents. They may be lost and you cannot

Sign them.

• Your mailbox may get flooded with emails after a certain time so you have to empty it from time to time.

• Emails may carry viruses. These are small programs that harm your computer system. They can read out your email address book and send it to a number of people around the world.






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